Download Salary Certificate Format Samples | Word | Excel | PDF

Here you can download multiple Salary Certificate Formats. Salary Certificate contains necessary information related to an employee’s salary break-up including the tenure of employment. Salary certificate gives a basic assessment of an employee’s repayment capacity before sanction of any loan. At the employee’s request the employer can issue salary certificate that certifies his employment, the date of salary, the break-up of salary and overall amount that the employee is being paid. It is submitted to financial institutions for sanctioning of loan requests made by the employee earning salary income. There are several ways to download salary certificate in online.

Salary Certificate

Salary Certificate Format Download

Here we prepared few Salary Certificate Samples. Employees have to collect on the organization letterhead with the company name stamp and Authorised signatory. The links for downloading Salary Certificate Format Word are attached below: 

Download Different Formats of Salary Certificates

Formats Link
Download Salary Certificate in Word Download
Download Excel Salary Certificate Format Download
Download Salary Certificate in PDF Format Download
New Salary Certificate Format Download
Professional Salary Certificate Letter Download
Salary Certificate for Loan Download

The format of Salary Certificate consists of Date of joining, designation and department(role of work) along with the mandatory salary details.

Sample Certificate of Salary

[Company Letter Head]                                                                                        [Email ID]

Contact Number:

Salary Certificate Letter


Signature of the employee

This is to certify that Mr./Ms. [Employee Name]_ _ _ _ _ _ _ _ Employee ID [Number] _ _ _ _ _ _, [Identification Number] is working with [Company Name] _ _ _ _ _ _ since [Date, Month & Year of Joining] _ _ _ _ . She/he is a permanent employee of the company and is serving as [Designation] in the [Department Name]. Currently, she/he is drawing a monthly salary as per the following breakup:

We are issuing this letter on the request of our employee and do not hold any liability on behalf of this letter or part of this letter on our company.

Gross Salary (Rs.) Deductions (Rs.)
Basic Pay EPF
DA Professional Tax
Medical Allowance Other Deductions
Others/Misc. Total Deductions (2)
Gross Salary (1)
Net Salary (1-2)
Net Salary [Enter Amount in words]

This certificate is issued to Mr. /Ms. [Employee Name] on his/her specific request.


Authorized Person’s Signature [with date]

[Company’s Full Address]

[Phone Number]

What is Salary Certificate

  • A Salary Certificate is an official document issued and verified by an authorized person (mostly HR Department) of an organization.
  • It is a verification document issued to the employee by an employer to declare the employment.
  • A Salary Certificate is a document that indicates all the information about an employee such as designation, promotion, salary break-up, like monthly total earnings and total deductions and summary of net salary received during the month under the letterhead of an organization.
  • It is proof that the employee is working in the organization and getting paid for his duties.

The salaried employees should know the difference between “Salary Certificate” and the “Salary Letter”.

Salary Letter is a request form issued by the employee to department head for releasing his own salary. Whereas Salary Certificate Letter is issued to financial institutions by the employer for obtaining loan, on request by an employee.

Checklist for Salary Certificate Format

The following elements are listed in the salary certificate:

  1. Name of the employee
  2. Employee ID
  3. Designation
  4. Department
  5. Break-up of salary
  6. Basic Salary
  7. List of all Allowances
  8. List of all Deductions
  9. Employment Status (Temporary or Permanent)
  10. Total Allowances
  11. Date of joining
  12. Address
  13. Authorized Signatory

Salary Certificate is an important document that shows that an employee is working under a particular organization and it is useful for many purposes like Tax payments, Bank Transactions for apply loans and credit cards.

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